Calls and leads
Never miss a lead.
Calls answered after hours and when you are slammed. New leads get a fast reply and a follow-up. Happy customers get asked for a review. A backup for your front desk, never a replacement.
Automation that works all shifts.
Big-company firepower. Small-town business.
AI and automation for small businesses. Based in Tuscaloosa, serving Alabama, the Southeast and the Midwest. Calls booked, invoices chased and crews sent out, day and night.
Scroll. The workday starts now.
What we take off your plate
Start with the work that eats your week.
Stellaris Ridge is a veteran-owned automation company in Tuscaloosa, Alabama. We help local service businesses hand off the repeat work: answering and booking calls, sending invoices and reminders, and filing paperwork. Most busywork lands in a few piles. We start with the one that costs you the most, then build from there.
Paperwork
Stop typing the same thing twice.
Papers from email, fax and the scanner, sorted and filed. Orders keyed into the system you already use. Invoices checked against orders, and anything that does not match goes to a person.
Scheduling and the field
Your day on one screen.
Schedules and numbers pulled out of old systems onto one screen. You see the day at a glance, make the call, and it goes back where it belongs.
Whatever is eating your day
Tell us the task.
If you do it by hand every week, bring it to the free check. We will tell you straight if it can run itself.
01 · Front office
The call came in. The job got booked.
Capella, our voice receptionist, picks up when nobody on your team can: when you’re on a roof or under a sink, after hours, on weekends or when every line is busy. It takes the details, books the job, flags anything urgent and texts you a summary. Web forms and texts can get a friendly first reply, set up for your business.
11:00 AM · And we do a lot more
That was one morning. There is more.
Automation is the main thing we do. We also build websites and get you found on Google, Maps and the AI apps, look after your reviews, and make Apogee for real estate agents. Every service is sorted by where it saves you time.
Built to order
Custom automation for the job you’re sick of doing by hand. We start from the problem, even if you can’t name it yet. Scoped and quoted up front.
Front office
Calls, leads and first replies.
- Capella, our voice receptionist: after hours, weekends and overflow
- Missed calls get a text back right away
- Urgent calls flagged and texted to you
- Every call logged with a short summary
- New leads get a friendly reply, day or night
- Follow-up that stops when they book
- Online booking straight into your calendar
- A voice assistant on your website
- Replies to website forms and texts, set up for your business
- Wake up old leads in your contact list
Back office
Paperwork and data entry.
- Faxes, emails and scans read, sorted and filed
- Invoices matched to purchase orders, mismatches sent to you
- Estimates, invoices, reminders and recurring billing
- Invoice follow-up that chases politely on its own
- Contracts and e-sign
- Paperwork processing for document-heavy offices
- Your scheduling, accounting and CRM wired together
Field and operations
Dashboards, scheduling and crews.
- Owner command center: calls, jobs, money and what’s late on one screen
- Scheduling and time clock in one hosted system
- Crews get the day’s jobs on their phones, photos come back to the office
- Pull data out of old systems and push decisions back in
CRM and reputation
Every lead remembered, every review answered.
- CRM setup and sales pipelines
- A simple CRM so every lead has a next step
- Review requests after every job, replies drafted for your OK
- Review monitoring, reputation audit and cleanup
Websites, SEO and AI search
Get found on Google, Maps, ChatGPT, Gemini, Perplexity and AI Overviews.
- Website design and build
- Landing pages for a single offer
- Speed tune-ups for phones
- Hosting and care, part of your monthly plan
- Local search and Google Maps for your service area
- Google Business Profile setup and care
- Directory and citation cleanup
- Show up in ChatGPT, Gemini, Perplexity and AI Overviews
- Competitor check: who shows up instead of you
- A plain monthly visibility report
- Social posts, graphics and short videos from your blog
- Email and text campaigns
- Blog writing, Google and Meta Ads, retargeting (on request)
Apogee for real estate agents
Client-ready reports under your own name.
- Weekly seller pages you review and share
- Past-client home-value check-ins
- Neighborhood market reports
- Net sheets
- Buyer consultation kit
- Flyers whose QR code catches leads and alerts you right away
02 · Back office
Invoice out. Reminders handled.
The invoice goes out from your phone before you leave the job. Polite reminders follow on their own, so you’re not the one chasing it. Estimates turn into follow-ups, paperwork gets read, sorted and filed, and your scheduling, accounting and CRM stay in sync, so you type a job in once.
What we build
We build the tools, and we run our own business on them.
Real tools, built by us and running today.
Capella
Our voice receptionist. It answers our own line, so call (205) 831-8876 to hear it.
Astrateris
Our own CRM. Calls, website forms and email (coming soon) land in one place, and we run Stellaris Ridge on it.
Websites
Websites that send every form straight into the CRM, so no request sits in an inbox.
Apogee
Client-ready reports for real estate agents, with the agent’s name on every page.
6:30 PM · Home
Off the clock. Actually home.
The calls got booked, the invoices got chased and the paperwork filed itself.
Who we work with
Owner-run businesses with a small team, usually 1 to 15 people.
Where
Based in Tuscaloosa, working across Alabama, the Southeast and the Midwest.
Who we are
A father and son who build the tools themselves.
Carl builds the systems. He spent about 30 years in technology at big companies, across manufacturing, finance and retail, before starting Stellaris Ridge. Jarod runs sales and is the person you will meet first.
We started by building tools for a realtor client with a real problem, and kept going. Every job since gets the same thing: plain answers and a price before the work starts.
Veteran-ownedA family business, owned by the people who do the work.
Tuscaloosa, AlabamaWorking with local businesses across Alabama, the Southeast and the Midwest.
Built for small teamsLocal trades and service businesses that are too busy to babysit software.
How it works
A small first step. No surprises after that.
Step 1 · Free
15-minute check
A short call. We look at one part of your week and tell you one thing we would fix. Nothing to sign. Pick your door just below.
Step 2 · Free
Workflow check
If you want to go further, we map how the work really moves through your business and give you a written scope and a fixed quote.
Step 3
Build
A fixed-scope project, quoted before any work starts.
Step 4
Keep it running
We watch it, tune it, and adjust it as your business changes.
Step 1 · Four free doors
Pick a door.
Four free checks, each a plain-words report on where time and jobs are slipping away. No obligation. Pick one and it goes into the booking form just below.
DOOR 01
Automation and systems check
Where calls, paperwork, booking, follow-up and reviews eat your week.
Pick this checkDOOR 02SEO audit
Technical, on-page and local findings for your website and Google Business Profile.
Pick this checkDOOR 03AI search check
We ask the AI apps who to hire for what you do, and show you who they name.
Pick this checkDOOR 04Reputation audit
Your review footprint, rating health, and the gaps in how reviews get answered.
Pick this checkTalk to a person
When you win, we win.
Book your free 15-minute check here, or just call. You’ll talk to the people who build it.
Thanks. We have it.
We will call you to set a time for your 15-minute check. Want to pick a time now? Open our calendar.
A free report, done by hand on a short call with Carl or Jarod. Prefer to talk first? Call or email.
Tuscaloosa, Alabama. Serving Alabama, the Southeast and the Midwest.
Questions
Fair questions.
Do I need to be good with computers?
No. We build it around how you already work and set it up for you. You see the results on your phone and your calendar.
Will this replace my office staff?
No. It is a backup. It takes the repeat work and the overflow, so your people can handle the parts that need a person.
What does it cost?
Capella phone plans start at $199/mo, and custom automation builds start at $1,500 at a fixed price. Every build is quoted before any work starts. The 15-minute check is free. Every price is on our pricing page.
Do I have to switch software?
We start with what you already use. If anything has to change, you will know before any work starts.
Is this AI?
Some of it is. You will not have to deal with that part. We build it so you don't have to think about it.
What happens on the free check?
Fifteen minutes on the phone. We ask about your week, find one thing worth fixing, and tell you on the call. Nothing to sign.